Phase 2 Process

​​​​​Applicants submit their Phase 2 applications by March 21, 2018 at 3:00 pm.

There are three things to note:

  • eGrant is mandatory
    ​It is mandatory to apply to the Arts Board online using the eGRANT system. Applicant organizations that have never filled out an eGRANT application in the past must register by creating an eGRANT account.  To do so, please contact Dale Johnson via email or phone at 608/264-8191. If you have forgotten your login name and/or password, or aren’t sure if you have registered before, please email Dale and ask for assistance. Collecting this data online enables the Arts Board to provide a higher level of service and increases our ability to report. 

  • Support Materials are required

    The checklist of required application and support materials is included as part of the eGrant application form, and will assist applicants in gathering and organizing materials. All required and ​suggested application materials are included on this checklist. Applicants will submit most of the material via dropbox.com. WAB recommends the model Dropbox template for support materials found on the Creative Communities Program main page.

  • Financial Documentation is Required
    Specifically, a copy of applicant organization’s budgets from its most recently completed fiscal year, its current fiscal year, and a projected budget for its next fiscal year are required. ​For college/university/school applicants, submit copies of relevant program’s budgets from its most recently completed fiscal year, its current fiscal year, and a projected budget for its next fiscal year.

  1. ​Arts Board staff reviews Phase 2 applications to determine compliance with basic eligibility requirements.
  2. Panelists review all Phase 2 applications prior to the panel meeting.  In addition, each panelist is assigned specific applications to study in-depth and present during the meeting. Panelists are instructed not to contact or discuss pending applications with applicants prior to the panel meeting.
  3. Panel meetings will occur in Madison in April. They are open to the public. Panel meeting dates are posted on the Arts Board’s website. Applicants are encouraged, but not required, to attend as observers only.
  4. At the panel meetings, panelists score applications based on evaluation criteria established by the Board. The panel makes qualitative and funding recommendations to the Board.
  5. At the May Board meeting, the Arts Board members review and accept or deny the recommendations of the peer advisory panel, prior to making all awards.
  6. ​Checks will be available after July 1 provided the grant recipient has returned a signed grant contract and other required material, and that the legislature has passed the state budget. (NOTE: The Arts Board cannot guarantee an exact timeframe for payment. It is possible that grant checks may not be sent until the late Fall, depending on State Legislative and Administrative action.)​